What Are AEGIS Digital Services? Our Approach and Perspective

AEGIS International Administrative Firm has launched a new practice line: Digital Services. In addition to our immigration practice, we now support professional service firms and small/mid-sized businesses in adopting AI, driving digital transformation (DX), and improving operations, from both the implementation and business-understanding sides.

This is the introductory article in our Digital Services series. Concrete implementation examples and practical guidance are covered in the follow-up articles in this series.

Background — A Professional Duty in the Gyoseishoshi Act

Gyoseishoshi are nationally licensed legal professionals qualified to prepare and submit official documents to government agencies. The amended Gyoseishoshi Act (Act No. 65 of 2025), effective January 1, 2026, added a new Article 1-2 setting out their professional duties. Paragraph 2 of that article is a best-effort obligation to make use of information and communication technology.

Gyoseishoshi shall, in performing their work, endeavor to improve public convenience and to improve and advance that work through the use of information and communication technology and other measures, taking into account the progress of digital society.

(Gyoseishoshi Act, Article 1-2, paragraph 2; our translation of the Japanese text)

This is more than a nominal push for digitization. It writes the use of information and communication technology into the professional duties of gyoseishoshi.

What this provision asks is that gyoseishoshi apply information and communication technology to their own work. We do this first in our own practice (see “We Only Offer What We Practice” below). Building on the implementations and know-how gained there, Digital Services provides hands-on support, combining actual implementation and business understanding, for professional service firms and small/mid-sized businesses facing challenges such as “we want to digitize but do not know where to start” or “we want to adopt AI but do not know how to integrate it into our operations.”

What Digital Services Covers

Our support covers the following areas.

AI Adoption and Integration Support

We help you incorporate generative AI (large language models (LLMs), image generation, video generation, etc.) into your day-to-day operations from a practical standpoint. From prompt design and process integration to accuracy verification and risk management, we go beyond mere tool introduction and support adoption “in a form that fits your operations.”

Operational Improvement (Digitization, Automation, Efficiency)

We identify bottlenecks in the daily operations of professional service firms and small/mid-sized businesses (document preparation, progress management, client communication) and address them through digital tools and automation. From reviewing existing operations to implementation and stable rollout, we support the full lifecycle.

New Service and Business Launch Support

We support new business initiatives from the planning stage through implementation and operation. Concepts for new services centered on IT or AI are shaped into forms that fit your actual practice.

External Communication and Information Design Improvement (SEO / AIO / GEO)

We improve the design of external communication channels such as websites, blogs, and social media from the perspectives of search engine optimization (SEO), AI optimization (AIO), and generative engine optimization (GEO). Optimization for citation by AI search engines (ChatGPT, Perplexity, Gemini, etc.) is a domain we expect to grow in importance.

What Makes AEGIS Different

Various approaches to digital services exist. At AEGIS, we emphasize the following three points.

1. Combining Business Understanding with Implementation Capability

DX support can lean to one side: either “advisors with business understanding” or “engineers who can implement.” AEGIS holds both: the business grounding of a gyoseishoshi and hands-on implementation. This combination enables support that does not remain purely theoretical.

2. “AI for Volume and Speed, Humans for Judgment and Accountability”

As a core principle for AI adoption, AEGIS adopts the following stance:

• AI handles: information gathering, drafting, translation, background research, and anything where volume and speed matter
• Humans handle: strategic judgment, risk assessment, final accountability, and anything requiring judgment and responsibility

Making this line explicit maximizes the benefits of AI while preserving the trust and accountability expected of a certified professional.

3. We Only Offer What We Practice

At AEGIS, we offer as service menus only those things we have implemented and verified ourselves. For example, this website itself is built and operated under an AI-integrated development and operations regime. The backend systems that handle inquiry intake, automated confirmation emails, content publication, and monitoring of announcements by the Immigration Services Agency of Japan are all built and run in-house.

Rather than “theoretical frameworks,” we bring you “implementations we have used and validated.”

Daegis — Our In-House Product in Development

AEGIS is developing Daegis, a practice-support application for professional service firms.

“Daegis” is a coined term combining Digital × AEGIS. It aims to be a product with features designed from a practitioner’s perspective for the day-to-day operations of a gyoseishoshi office.

We describe the vision for Daegis in the fourth article of this series. That a gyoseishoshi builds a product in-house, rather than merely talking about “AI adoption support,” reflects our commitment to implementation and to Digital Services as a serious practice.

Articles in This Series

This series includes the following articles:

• Getting Started with AI
• A Case of Operational Improvement
• Turning the ICT Duty into Practice
• The Vision behind Daegis

How We Can Help

Our Digital Services engagements are tailored to each case, from one-off consultations to ongoing collaboration.

For inquiries and consultations regarding Digital Services, please reach out via our contact form.

---

This article is published as part of activities pursuant to Article 1-2, paragraph 2 of the amended Gyoseishoshi Act.